$2,760 Mini Grant for Our Neighborhood

OFFICE OF NEIGHBORHOODS – EVERETT, WASHINGTON
MATCHING FUND APPLICATION FOR 2010
MINI-GRANT PROJECTS

Thank you for making the time and effort to enhance our community. This packet contains all of the paperwork you will need to meet grant requirements.

The deadline for submitting applications is January 30, 2010.

INSTRUCTIONS

• Your projects need to have broad support so choose projects through group discussion with either the entire neighborhood meeting attendees or your core group.
• Refer to the Match Guidelines and Project Ideas sheet.
• Choose a mini-grant committee or coordinator. If you have a committee, designate a contact person for the Office of Neighborhoods.
• When you decide on a project, contact the Office of Neighborhoods Coordinator to determine the feasibility.
• If your project involves city departments such as Parks or Public Works, now is the time to get their input and coordinate with them. Document their approvals.
• Complete both sides of the Project Work Plan form for each project and record them on the Summary Page. A sample completed application is included to help you.
• Turn in your completed application to the Office of Neighborhoods, 2930 Wetmore Avenue, 9th Floor, Everett, WA 98201. The deadline for submitting applications is January 30, 2010.
• Processing approval should be completed by the City within 4 weeks of submittal. You will receive an approval letter to confirm the proposal’s status.
• No reimbursements will be made on purchases prior to approval of the grant.
• Projects must be completed by December 10, 2010. Requests for reimbursement must be received by December 18, 2010.



IF YOU HAVE ANY QUESTIONS, CALL WENDY McCLURE at Office of Neighborhoods, 425-257-8717 or email to: wmcclure@ci.everett.wa.us




MINI-GRANT MATCH GUIDELINES AND PROJECT IDEAS

MATCH GUIDELINES

Matching Grant funds contributed by the City of Everett are to be complimented by an equal or greater match from the neighborhood. A match consists of services, goods or volunteer labor valued at $20.00/hour and must directly contribute to the scope of the project. You will be given time sheets to help you record volunteer time. Design projects require one half match of the value of City funds. We encourage you to obtain pledges from volunteers prior to submitting this grant to strengthen the project’s likelihood for success. Pledge sheets are attached. Your match needs to be documented. These are some of the types of records that will serve as documentation: Record hours worked at a work party. Provide a letter from a business listing the donations and their value. Write a summary of materials donated and their value. If you have gotten money donated, provide a cash receipt.

Match eligible activities start after the Office of Neighborhoods awards your grant. The exception is for the time spent writing the proposal – up to 10 hours. Regular neighborhood association meeting time can be counted toward the match for the amount of time the project is actually being planned or discussed at that meeting.

PROJECT IDEAS
Projects funded with public money provide a public benefit on public property. The following is a list of successful projects, but you are encouraged to use the creative energy in your neighborhood to come up with ideas that suit your community.

Park Projects
Master planning Park design
Plantings Signs
Fencing Benches
Playground equipment Drinking fountains
P-Patch or community garden Artwork in parks

Street Projects
Tree plantings Safety improvements
Bus shelters Artwork
Street name signs Gateway treatments

Events
Natural habitat restoration Sensitive area maintenance
Historic tour Neighborhood social or picnic
Parade Street fair
Book exchange Awards ceremony

Information
Neighborhood brochure Neighborhood calendar
A-Board signs to announce meetings Info Kiosk

MATCHING FUND APPLICATION FOR 2010
MINI-GRANT PROJECTS
SUMMARY PAGE

Neighborhood Name _________________________________________________

Mini-grant coordinator _________________________________________________
Address, phone # & _________________________________________________
Email address _________________________________________________
_________________________________________________


Please carry forward the information from your project work plan and complete the following:

From project work plan page #2 line (C) line (B) line (A)
CITY NEIGHBORHOOD
PROJECT NAME FUNDS MATCH TOTAL

____________________ __________ __________ __________

____________________ __________ __________ __________

____________________ __________ __________ __________

____________________ __________ __________ __________

____________________ __________ __________ __________

____________________ __________ __________ __________


GRAND TOTAL __________ __________ __________

This application was discussed and approved by the _________________Neighborhood Association on _______________(date).

Submitted by: ________________________ ___________________________
Print name (Neighborhood Chair) Signature and date

Remember, this application must be received by the Office of Neighborhoods, 2930 Wetmore Avenue – 9th Floor, Everett, WA 98201 by January 30, 2010.

IF YOU HAVE ANY QUESTIONS, PLEASE CALL WENDY McCLURE @425-257-8717.

MATCHING FUND APPLICATION FOR 2010
MINI-GRANT PROJECTS
PROJECT WORK PLAN – PAGE 1
Please complete a Project work plan and budget
for each project in your grant request.


Briefly describe your project sequence and activity.
____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Briefly describe what you will do to match the City mini grant funds.
____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Briefly describe what you hope to accomplish with your project.
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

This project is: (Check as many as apply)
__ Physical Improvement __Planning Project __Park Project
__One-Time Event __Traffic Related __Neighborhood ID

The project date will begin on ______________ and end on ___________________.

The location of the project is ____________________________________________.

The project has been approved by the following City Departments (when required):
_____ Parks _____ Public Works _____ Planning _____ Other
List staff names:_____________________________________________________

__________________________________________ _____________________
Project Coordinator Phone & Email
MATCHING FUND APPLICATION FOR 2010
MINI-GRANT PROJECTS
PROJECT WORK PLAN – PAGE 2

This page will help you determine your total project cost, the value of your match and the request of money from City funds.

ITEM List all of components of your project COST
_____(not just elements you want City to fund) ___________ __________
__________________________________________________ __________
__________________________________________________ __________
__________________________________________________ __________
__________________________________________________ __________
__________________________________________________ __________
__________________________________________________ __________
__________________________________________________ __________
__________________________________________________ __________
__________________________________________________ __________

GRAND TOTAL PROJECT COST (A) __________




MATCH List volunteer hours, cash and material donations VALUE
__________________________________________________ __________
__________________________________________________ __________
__________________________________________________ __________
__________________________________________________ __________
__________________________________________________ __________
__________________________________________________ __________
__________________________________________________ __________
__________________________________________________ __________

TOTAL PROJECT MATCH (B) __________



TOTAL REQUEST FROM CITY MATCHING FUND (money) (C) __________

Total project match (B) must equal or exceed request from City Matching Funds (C)
unless this is a design project.



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